We kindly ask you to read this Protocol (hereinafter: the "Protocol") carefully, with full attention. It sets out the framework that will govern Players, Officials and third parties, all participants in the FIDE World Cup 2021 in Sochi, Russia. Each participant will play a critical role in promoting his or her own health and safety, as well as that of all others. Breaking the rules of Protocol may lead to disqualification of a player and cancellation of the Tournament. Therefore, adherence to all aspects of this Protocol is essential to maintaining a healthy environment and furthering all participants' safety. In case you have questions or doubts – please contact the Organisers team.
The health of Players, Officials and all individuals remains FIDE's top priority. FIDE (the "Federation"), together with the Russian Government and respective medical, epidemiological and infectious diseases experts, have worked together closely to establish this Protocol. While comprehensive, the steps outlined in the Protocol cannot mitigate all risks. A range of clinical scenarios exists, from very mild to fatal outcome. COVID-19 generally affects older age groups and those with previously existing medical conditions, more so than younger and otherwise healthy individuals. We recognise that Players and personnel have families and household members who may fall into these vulnerable categories.
It is vitally important that members of the local community are not exposed to any new health risks connected with Sochi's hosting the Tournament. Security measures will be in place. Ultimately it is up to the Director of Public Health, following local laws and regulations existing at the time of the Tournament, to advise us. Therefore, there may be some circumstances in which the Protocol set out below will need to be modified. We kindly ask for your reasonable cooperation all the times.
TRAVEL TO RUSSIA
Each Player will be permitted to bring accompanying persons. Accompanying persons will be required to do obligatory and possibly additional PCR testing at its own cost. Each Player will be required to submit his or her list of all individuals (in the Traveling Party column) to FIDE no later than ten (10) days before the start of the Tournament.
All Players, accompanying persons and officials must have a negative PCR test done no later than 72 hours before their arrival in Russia. The certificate should be done in
English or Russian language. The test shall be done at the expense of the entering person.
TRAVEL GUIDELINES TABLE FOR PARTICIPANTS
According to the local legislation, a player and accompanying persons will be tested upon arrival in Sochi in official hotels (the medical station will be organised inside the hotel). Until the negative result of the test, the person will not be permitted to leave the hotel room.Organisers are fully interested in providing results as fast as possible. According to Russian health rules, all the visitors to the Region should present PCR-test before hotel check-in.
* It is strongly recommended that family members limit their exposure to non-family members during this pre-travel 10-day period to the maximum extent and to stay home as much as possible to reduce potential exposure of individuals.
If the test is positive, the player is not allowed to enter the territory of Russia. In this case, the Tournament starts without his/her participation.
1. TRANSPORTATION TO AND FROM THE AIRPORT
All participants arrive at the Sochi airport. After passing the control, the participants are transferred to the place of the Tournament – Krasnaya Polyana by comfortable cars arranged by organisers.
PHYSICAL DISTANCING, FACE COVERINGS AND OTHER SAFETY
The following measures have been adopted to limit possible exposure of the participants to persons who are infected by COVID-19.
1. PHYSICAL DISTANCING
All individuals shall maintain physical distancing (a minimum of 1.5m distance) at all times throughout Tournament, to the extent possible.
Physical distancing will be required in all circumstances when feasible, including, but not limited to, while travelling, while performing essential work functions, while eating meals in restaurants, while exercising, and in all other social situations and circumstances.
It is particularly important to maintain physical distancing when face coverings may not be worn, such as when taking meals or exercising. Individuals are not permitted to congregate in these situations.
2. USE OF FACE COVERINGS
In addition to maintaining physical distancing at all possible times, face coverings (cloth or surgical-type mask) are recommended at all times that individuals are out side of their hotel rooms. Anyone who has difficulty breathing while wearing a mask should contact the Organizers.
Face coverings will be made available to all individuals by the Organizers (individuals are also welcome to bring their own).
The exceptions to this requirement are as set forth below:
- Players are not required to wear face coverings during the game.
- Players and staff may remove face coverings during interviews performed with appropriate distancing.
- When eating and/or drinking (as long as appropriate physical distancing is maintained at all times).
- Players and staff may remove face coverings during sport exercises in a gym that is available in the official Hotels.
- Players and staff may remove face coverings while being outside of the buildings.
- Players and staff may remove face coverings while staying in their own rooms.
3. SAFETY PRECAUTIONS
All individuals in the Tournament shall follow the following additional safety precautions for the duration of the Tournament:
- Wash your hands frequently with soap and water for at least 20 seconds, or, if soap and water are not readily available, use an alcohol-based sanitiser, as follows:
- Wash or disinfect hands before and after eating or drinking.
- Wash or disinfect hands and face after touching possibly contaminated surfaces (such as high-touch areas like elevator buttons, countertops, door handles, water coolers).
- Use disinfectant wipes on items that may have been touched by others (such as pieces of luggage, chairs, office equipment, menus, etc.)
- Avoid touching your eyes, nose, and mouth, including adjusting your mask/face covering while wearing it.
- Avoid close contact with people who are sick or appear symptomatic.
- Cover your cough or sneeze with a tissue, then throw the tissue in the trash and wash your hands with soap or use an alcohol-based sanitiser. If you do not have a tissue, cough or sneeze into your elbow, not your hands, and then wash your hands with soap or use an alcohol-based sanitiser.
- Avoid handshakes, high fives and fist bumps.
Hand sanitiser and disinfectant will be readily available throughout the official hotels and playing venue.
SYMPTOMATIC PERSONS AND POSITIVE TEST HANDLING DURING TOURNAMENT
The following are common symptoms of COVID-19:
- Shortness of breath
- Chest pain
- Feeling feverish,chills
- Muscle pain (not exercise-related)
- New loss of smell or taste
- Gastrointestinal symptoms (nausea, vomiting and/or diarrhoea)
- Sinus or cold-like symptoms (headache, congestion/runny nose, sore throat)
- Fever (temperature >37.5°C)
For individuals who become symptomatic, the following sets out reporting mechanisms for the participants of the Tournament:
1. PLAYERS, TEAM MEMBERS, OFFICIALS:
Any Player or team member who develops symptoms should immediately self-isolate and contact Organisers to determine the next steps and to administer PCR testing, if appropriate. Further, all Players and Team members must also immediately notify Organisers if they suspect that they came into contact with someone who has COVID-19.
2. ORGANISERS STAFF AND OTHER VENDORS & SERVICE PROVIDERS:
Any organisers employee or other vendors and service providers who develop symptoms should immediately self-isolate and contact Organisers to determine the next steps and to administer PCR testing, if appropriate. Further, all staff and other vendors & service providers must also immediately notify Organisers if they suspect that they came into contact with someone who has Covid-19.
3. PROTOCOL FOR SYMPTOMATIC INDIVIDUALS OR A POSITIVE TEST
If an individual tests positive in the course of PCR testing:
- In the case of a positive PCR test of Officials, personnel (not the players) – the individual must self-isolate.
- In the case of a positive PCR test from any player, further actions depend on the severity of his/her illness.
- If his/her illness requires hospitalisation in accordance with the decision of the Medical Authorities, she will be provided with such care as necessary. In this case, all his/her played and non-played games are considered according to the Regulations.
Confirmatory Testing for Asymptomatic Persons
For asymptomatic persons who test positive, the Appropriate Physician(s) may:
- Require to self-isolate immediately
- Consider the possibility of an additional (confirmatory) test
Persons who are self-isolating while awaiting confirmation of their COVID-19 status shall be in communication with medical staff on a regular basis and will receive such medical treatment as is appropriate to their condition.
In the event of an additional (confirmatory) test, according to the result, the following applies:
- positive- the person will be a confirmed positive, and shall be required to self-isolate until medical clearance is obtained.
- negative - the person will remain in isolation until further PCR testing. If such test results remain negative, the person shall be permitted to exit isolation and may return to full participation in activities once cleared by the Appropriate Physician(s).
Steps for Symptomatic Persons
For persons who develop symptoms of COVID-19, the Appropriate Physician(s) shall direct immediate PCR testing to confirm the person's status.
A positive test of a person who exhibits symptoms of COVID-19 shall not be subject to further confirmatory testing under this Protocol and such person's COVID-19 positive status will be considered confirmed if, in the opinion of the Appropriate Physician(s), there is no basis to doubt the person's COVID-19 positive status.
Persons who develop infectious respiratory symptoms but who test negative for COVID-19 shall have their clinical care and clearance managed by the Appropriate Physician(s) or another physician.
Self-Isolation Upon Confirmation of COVID-19 Positive Status
A person whose COVID-19 positive status has been confirmed shall remain in isolation, shall not exercise, and shall not participate in any activity or have any contact (other than remotely) with any other person for the duration of their isolation.
During such time, the person shall be in daily contact with the tournament Organisers and receive remote care. A person whose initial test has been confirmed positive shall remain in isolation until these conditions are met (always subject to the opinion of the Appropriate Physician(s)):
a) For a person who was asymptomatic during the entire period of their isolation:
· The person has tested negative after the administration of a PCR test from at least two consecutive respiratory samples, nasopharyngeal where feasible, collected ≥24 hours apart for a total of two negative samples or
· Alternatively, upon the passage of 10 days since the first positive test, providing the person has remained asymptomatic during the entire period of their self-isolation,
b) For a person who was symptomatic at the time of testing, or who developed symptoms during the period of isolation:
· The person has tested negative twice on the basis of the Test-Based Strategy after the onset of any fever (without the use of fever-reducing medications) and has experienced an improvement in respiratory symptoms (e.g., cough, shortness of breath);or
· Alternatively, if the person has had no fever and no respiratory symptoms for over 72 hours provided,however,that the person has been in self-isolation for a minimum of 10days since the onset of the symptoms,
c) In addition, the Appropriate Physician(s), and any treating physician providing care to the person conclude that the person no longer presents a risk of infection to others, and that it is medically appropriate (given individual and local circumstances) to terminate the requirement for self-isolation, and
d) Finally, the termination of the isolation requirement must be consistent with applicable local public health regulations or other requirements.
Future Testing Following A Positive Test
In the event that an individual has a confirmed positive finding for COVID-19 and thereafter has been cleared to return to play/work, ongoing screening with PCR testing is unnecessary, as PCR-based testing results may remain positive for a prolonged period of time after the onset of symptoms, with unknown significance. Notwithstanding the foregoing, if such individual subsequently exhibits symptoms of COVID-19 or has been exposed to the potential infection through close contact with an infected person, his or her COVID-19 status shall be determined on the basis of a clinical assessment by the Appropriate Physician(s), which assessment may, in their discretion, include PCR testing as one element. In the event that subsequent data are published demonstrating value in different testing modalities (e.g., antigen or antibody), the above strategy may be altered.
Monitoring and testing by their nature are for the purpose of early detection of infection and are not replacements for the hygiene, distancing, and cleaning and disinfecting methods outlined in this Protocol that can help prevent infection in the first instance.
1. DAILY TEMPERATURE AND SYMPTOM CHECKS:
All participants will be required to undergo daily temperature and symptom checks to detect possible infection before entering the Tournament venue.
Temperature checks results of the Players are not grounds for exclusion from the Tournament; they serve as reference information for the Organisers.
Any report of symptoms or fever will be flagged, and the individual will be directed to the Organisers for guidance and next steps.
2. PCR TESTING
All participants will be subject to Covid-19 testing. Testing will be conducted using PCR testing with nasal swab (anterior nares) collection. The Organisers of the Tournament can decide on an extraordinary test if it will be necessary. The PCR testing will be done at the expense of the organisers, except for players accompanying persons.
The schedule for the PCR tests is the following:
3. NONCOMPLIANCE WITH TESTING AND MONITORING
Individuals, including Players, who refuse to follow their testing and monitoring requirements will be prohibited from participating in their job functions in Tournament. Furthermore, such individuals may be subject to permanent removal from the Tournament if they persist in their refusal.
4. COLLECTION, STORAGE AND USE OF PLAYER HEALTH INFORMATION
FIDE shall take appropriate measures to protect the privacy of the information collected and to maintain the security of the information collected.
CIRCUMSTANCES FOR POSTPONEMENT, DELAY, MOVEMENT OF GAMES OR CANCELLATION OF TOURNAMENT
If at any time before or during the Tournament, FIDE and/or the local Organiser believes that conditions would likely create a material risk to Players' health and safety and/or jeopardise the integrity of the competition, which conditions may include an uncontrolled outbreak of COVID-19, that party shall immediately notify the other of its belief, following which the parties shall jointly consult with the Organisers, participating Players and such infectious diseases experts as they may consider advisable.
Only media representatives, accredited persons and VIPs are allowed to watch the games from the designated areas inside Tournament Hall. Organisers have determined the special areas, where these client groups can manage their duties during the Tournament. All accredited persons follow the same PCR-test procedure.